Three ways in. One place. Reminders before every deadline.
Forward an email, snap a photo, or drag a PDF in. Orlo reads your document, files it under the right category, and reminds you in plenty of time. The most common question we get is “how do I get all my existing documents in?” Here is exactly that.
Getting your documents in
Pick whichever method fits the document in front of you. You can mix and match. Most users end up using all three.
Forward an email
Best for renewals, bills, and confirmations that already arrive in your inbox.
Every Orlo account comes with its own personal email address, something like yourname@in.getorlo.app. Forward any document straight to it and the attachment or email body gets read, filed, and reminded on, automatically.
- 1Copy your personal Orlo address from Settings.
- 2Add it as a Gmail or Outlook filter, or just forward emails manually.
- 3Receipts, renewals, and bills file themselves the moment they arrive.
Snap a photo
Best for paper letters, MOT certificates, and anything in a kitchen drawer.
Open the Orlo app on iOS or Android, point your phone camera at a piece of paper, and tap. The image is cropped, de-skewed, and uploaded in seconds. The AI does the rest.
- 1Open Orlo on your phone, tap Upload.
- 2Frame the document, tap the shutter, done.
- 3The extracted details appear on screen within a few seconds.
Drag and drop
Best for PDFs already on your computer, or downloads from a bank portal.
Open Orlo on the web and drag PDFs or images straight onto the page. Bulk upload lets you drop the contents of an entire folder at once.
- 1Open getorlo.app and sign in.
- 2Drag PDFs from your downloads or desktop straight onto the inbox.
- 3Each one is processed in the background with a live progress indicator.
Got a backlog already? Forward old emails in batches, or upload a folder of scanned PDFs in one go. Orlo processes up to 50 documents in parallel.
What Orlo does the moment it arrives
The same four steps every time, no matter how the document came in.
Recognises
Orlo identifies what the document is. Insurance policy, council tax bill, MOT certificate, payslip. No tagging by you.
Extracts
Pulls out the dates, supplier, amount, and reference numbers that matter for that document type.
Files
Stores the original document and the structured details under the right category, searchable across every field.
Suggests reminders
Proposes the right reminder windows for that document. You accept, edit, or add your own.
Example: an insurance policy after extraction
Home insurance
Lemonade Home Insurance Policy
- Policy number
- LMD-2026-4421
- Renewal date
- 14 June 2026
- Annual premium
- £289.40
- Excess
- £100
Reminders suggested
How Orlo reminds you
Reminders come through whichever channel you actually check. Email on every plan, push on iOS and Android, and a single weekly summary every Monday.
ORLO
now
Home insurance renews in 6 weeks
Lemonade. £289.40. Tap to compare quotes before it auto-renews.
Tap to open the document. Snooze, dismiss, or jump straight to a comparison site.
Orlo · now
MOT expires in 2 weeks
LK19 PFT, due 30 May. Book a slot before garages fill up.
Material-style notification with action buttons. Works on every Android version.
From: reminders@getorlo.app
Your passport expires in 6 months
Your UK passport (number 543210987) expires on 18 November 2026. Routine renewals take 3 weeks, so applying now leaves plenty of buffer for any holidays.
Plain-text friendly, threaded by document. Works on every email client.
The Monday digest
Every Monday at 8am
Your week ahead in Orlo
- TueCouncil tax direct debit · £142.00
- ThuCar insurance renewal in 6 weeks · review price
- SatMOT expires in 14 days · book a slot
- Note2 documents need review · 1 price increase flagged.
The right reminder for the right document
A passport reminder fires nine months out, not six weeks. An MOT reminder fires six weeks out, not nine months. Each document type has its own window.
Car or home insurance
6 weeks, 2 weeks, 3 days before renewal
MOT certificate
6 weeks, 2 weeks, 3 days before expiry
Passport
9 months, 6 months, 3 months before expiry
Driving licence
3 months, 1 month before expiry
Utility bill
7 days, 1 day before payment due
Broadband or mobile contract
30 days before minimum term ends
Self Assessment tax return
6 weeks, 2 weeks, 3 days before deadline
Warranty expiry
30 days before expiry
All windows are editable. Add your own custom reminders too.
That is the whole loop
You get a document in by whichever method is easiest. Orlo files it. The reminder fires when it actually matters. You act in ten seconds. Repeat.
The more documents you add, the more of your year is taken care of without thinking about it. Most users get to a state where their kitchen drawer is empty within a fortnight.
Start with one document
Forward a renewal email, snap a paper letter, or drag in a PDF. Five free uploads a month, no card required.